Examples for researchers

Case types	Examples of what researchers must file
Visits from external parties	Relevant correspondence with a foreign PhD student (when an agreement is made) Relevant correspondence regarding visiting professors Relevant correspondence regarding mobility applications
Data processing agreements	Background material for informants The agreement itself Disclosure of data, e.g. to other universities E.g. agreements with AUFF, FKK, EU etc.
Research projects with external funding	Collaboration agreements, e.g. research collaborations When a project involves external collaboration agreements, we recommend filing the majority of all correspondence right from the beginning of the project.
Collaboration agreements	When collaboration involves external collaboration agreements, we recommend filing correspondence establishing mutual expectations and similar.
External contracts for procurement or loan of equipment	Research equipment and similar
Conferences organised by AU	Materials from events and conferences hosted by AU – both on and outside campus E.g. invitations, programmes, etc.

Revised 20.01.2026

Merete Elmann