Staff - Department of Management

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Teaching and examination

This page gives you an overview of relevant information regarding teaching and exam activities and logging at MGMT.

Timetable planning

Please be aware of the following rules regarding the scheduling of your teaching: Principles for the planning of teaching activities at Aarhus BSS

Be particularly aware of the following: 'The teaching takes place on Monday to Thursday from 8:00-18:00 and on Friday from 8:00-16:00. The academic staff is available for teaching in this time period, and exceptions to this due to extraordinary circumstances must always be approved for the semester in question by the head of department-.' 

Preparing exams

Criteria

  1. First and foremost, ask yourself if the exam (both type and content) truly tests the learning objectives of the course
  2. Be aware not to create exam types where students unwittingly end up with suspicions of cheating/plagiarisms

Guidelines

  • Is your exam type (open book/closed book) consistent with the exam questions? E.g. avoid asking students to provide definitions or describe theory in an open book exam
  • In open book exams, ensure that answers (in whole or in parts) cannot be found online. This will often be the case if you are using cases from textbooks or other sources directly
  • Please ensure that the course description is updated with the chosen form of examination (Standard examination types) AND please notice that is not stated otherwise, the same exam type is used for the re-exam. Therefore, if you want to allow for oral re-exams if only few students take the re-exam, this should be made explicit
  • Be specific about your criteria for referencing in your exams. Are students required to provide full references (Harvard or APA) and a list of references at the end, or are loose references to the curriculum sufficient? As this varies wildly from course to course (and is of course related to type of exam), you cannot expect the students to know this
  • Under no circumstance can you reuse the same case and questions from one exam to another. Reusing an exam case between two courses (with different questions!) can be acceptable in certain situations (ask the deputy head of department before doing this). Likewise, some in courses, some questions are integral in testing understanding of core elements of the course, and so are meaningful to recycle between years

Exam procedure

  • All written exams must be checked by at least one other colleague. If you are two or more lecturers on a course it is obvious that more than one person goes through it – for courses with only one lecturer/course responsible, please find a colleague to go through your exam
  • For written exams on all courses on HA/BSc(B)/BA and MSc both the regular exam and re-exam are handed in to the study secretary before the exam period
  • When sending your exams to the responsible studies secretary, please CC the HA-responsible (Christian Waldstrøm), BA-responsible (Anne Ellerup Nielsen) or the relevant programme coordinator (MSc). The responsible/coordinator does not need to approve each exam, but is expected to take a look at it and react if need be
  • The deadlines for both sending in exams to the studies secretary and grading the exams are NOT suggestions – failure to meet these deadlines create negative consequences for others, risk compromising quality and create opportunities for errors

Marking of exams

Marking of exams must take place before the deadline stated in WISEflow. Delays have a number of adverse effects for both BSS Studies and the students (e.g. timely registration for reexams, trouble with exchange and potential loss of SU).

Procedure for requesting an extension
If there are extraordinary conditions (e.g. illness) preventing you from correcting the exams that you have agreed to, please email Morten Rask (mra@mgmt.au.dk) to apply for an extension. Other deadlines, poor planning, etc. are NOT extraordinary conditions.

If you have difficulty meeting your obligations, please find colleagues that are willing to help you and inform the relevant study secretary of this, so the WISEflow distribution can be altered. You can use Excelsior to find colleagues with available capacity or ask Morten Rask or Christian Waldstrøm for help finding resources.  

Cheating at exams

As a research and teaching institution, we have a zero-tolerance policy towards cheating and plagiarism, and it is part of your teaching responsibilities to be vigilant about this.
Please familiarise yourself with the rules and definitions of cheating at AU and what to do if you encounter cheating at exams: 
Cheating at exams

If you suspect instances of cheating or plagiarism please contact Christian Waldstrøm (cwa@mgmt.au.dk).

URKUND plagiarism control system
URKUND is a system for plagiarism detection in written assignments. All electronically submitted assignments in WISEflow are automatically controlled for overlap with other sources. Please note that Urkund cannot decide whether there is indeed a case of fraudulent plagiarism, which is why you always need to investigate each instance further.
Read more about URKUND

The exam process

This description of the external examiner’s role comes from the secretariat for external examiners of business administration, but the general guidelines apply to all our programmes.

The external examiner's job and duties at exams

Supervision

At MGMT we supervise on a number of different activities.

For HA/BSc(B)/BA, CM/MSc the supervision almost exclusively takes place in the spring. In the preceding autumn, you will be contacted about your availability to supervise projects, and asked to provide key words/topics that students can use to find you.

Please be aware of the following:

  • The number of students you choose to supervise is up to you (as long as your teaching requirements are met)
  • Please respond as expediently as possible to all requests from students seeking supervisor, since longer delays can cause the students to contact other supervisors creating confusion and waste of resources
  • You are not allowed to select/deselect students for supervision based on their grades, GPA or similar
  • CO-publication with students based on their theses has a number of ethical challenges. Therefore any talk of publication, sharing of data or collaboration can only take place after the defence. For more information about this, contact Morten Rask (mra@mgmt.au.dk).


More about supervision:

Teaching responsibles

Deputy Head of Department - bachelor programmes: Christian Waldstrøm 

Course responsibles
 BAMMC: Anne Ellerup Nielsen
Business Development with Information Systems: Bjarne Rerup Schlichter  
Industrial Organisation and Strategy: René Rohrbeck  
Management Accounting: Morten Jakobsen 
Marketing Management: Klaus Grunert
Oecon/Soc: Ann-Kristina Løkke Møller
Organisational Behaviour: Anne Bøllingtoft
Philosophy of Science: Carsten Bergenholtz 
Qualitative Methods: Alice Grønhøj

Deputy Head of Department - master programmes: Morten Rask 

Programme coordinators
Business-to-Business Marketing and Purchasing: Hanne Kragh 
Information Management: Lise Tordrup Heeager
Innovation Management: Helle Alsted Søndergaard
International Business: Ingo Kleindienst
IT, Communication and Organisation: Sune Dueholm Müller
MACC: Anne Ellerup Nielsen
Management Accounting and Control: Margit Malmmose  
Marketing: Jessica Aschemann-Witzel
Oecon/Soc: Ann-Kristina Løkke Møller
Strategy, Organisation and Leadership: Mona Toft Madsen

HD Head of Studies: Søren Erik Nielsen 

Course responsibles HD Part 1
Forhandlingsteknik: Mona Toft Madsen
IT-implementering i et forretningsmæssigt perspektiv: Søren Erik Nielsen
Ledelse af teams: Mona Toft Madsen

Course coordinators HD Part 2
HD (A): Karen Brunsø
HD (O): Henrik B. Sørensen

Registering teaching activities

All logging is done here: www.excelsior.nu. All VIPs are responsible for keeping their Excelsior data as updated as possible, both as a reasonably precise budget for the current/next year, and to ensure the correctness of the registrations for past years.
If you need an introduction or further assistance, please contact Anne Nisker Toppenberg (ITIM) or Merete Elmann (MAR and OSA).

Deficits and surplus
All teaching deficit and surplus is transferred to the following year’s budget. Large year-on-year deficits or surplus is not necessarily a problem as there might be good reasons for them (e.g. saving for sabbatical). However, teachers whose budgets show a continuing deficit or surplus should contact the heads of programme and/or their head of section to find a solution.

Excelsior – who does what?

  • Recurring teaching and exam activities are adjusted by academic staff based on the budget drawn up by Anne Nisker Toppenberg and Merete Elmann.
  • Supervision in connection with courses is agreed between the academic staff member and Morten Rask and entered into Excelsior by the academic staff member (the first time only – thereafter as above).
  • New teaching and exam activities are entered into Excelsior by academic staff - assisted by Anne Nisker Toppenberg or Merete Elmann if necessary.
  • Various kinds of theses are entered into Excelsior by Anne Nisker Toppenberg and Merete Elmann and checked by academic staff e.g. in connection with students who postpone their submission, fail to submit etc.
  • Administrative activities and norm adjustments are entered into Excelsior by Anne Nisker Toppenberg.
  • Course responsibility hours (beyond standard norms) as well as hours for course development must be agreed with Anne Nisker Toppenberg.

Norms for teaching

Here is an overview of all teaching norms including compound norms and capacity reductions:


Category and hours/year

  • Professor and associate professor: 840
  • Assistant professor/internally funded postdoc/5 year PhD student: 840
  • PhD student: 740 (over three years)
  • Internally funded research assistant/externally funded PhD/externally funded postdoc: By agreement with head of section

Teaching outside MGMT

Those who wish to take on teaching or supervision at other BSS departments or AU faculties, and who want to have their workload included in their annual norm and logged in Excelsior, must obtain the department’s pre-approval before entering into an agreement. The heads of programme assess whether there are non-allocated teaching activities, which it would be more advantageous to have the teacher cover before teaching at other departments or faculties. Send your request to Morten Rask (mra@mgmt.au.dk).

All teaching at executive programmes is currently (2017) registered separately and paid out as long as all regular teaching obligations are met. From next year (1 February 2018) all executive teaching is treated the same way as all other teaching, e.g. registrered in Excelsior.

Teaching activities outside AU are not included in the annual norm and consequently are not registered into Excelsior. The teacher must negotiate payment with the institution him/herself. Please familiarise yourself with the AU Staff Policy on other paid employment: Staff Policy

For activities with the purpose of branding AU to potential new students and similar activities, please consult with the relevant programme responsible.

Comments on content: 
Merete Elmann

Revised 13.08.2019
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