Signatures by HoD

Please read the instructions about external funding on the Sharepoint site: https://aarhusuniversitet.sharepoint.com/sites/BSSMGMT/SitePages/External-Research-Funding.aspx

Grant applications (Recommendation letters and budgets):

• Recommendation letters for eg AUFF: please send draft to signatures@mgmt.au.dk for signature from HoD.
• Budget for DFF: Budgets approved by controllers must be sent for signature from HoD to signatures@mgmt.au.dk. Project controllers will archive the budget in Workzone.
• Other documents requiring HoD signature connected to applications are sent to signatures@mgmt.au.dk. 

Grant agreements:

1. Send the grant agreements approved by BSS Finance and/or TTO to signatures@mgmt.au.dk who will obtain the needed signature(s) from the Head of Department.
2. You must send the fully signed grant agreement to TTO kontraktgruppen.fe@au.dk for archieving.
3. We also urge you to archive the files in your project in a project Workzone folder.

Cooperation agreements and Non-Disclosure Agreements (NDA):

1. Send the cooperation agreement approved by BSS Finance and/or TTO to signatures@mgmt.au.dk, who will obtain the needed signature(s) from the Head of Department.
2. The fully signed grant agreement must be sent to TTO kontraktgruppen.fe@au.dk for archiving.
3. We also urge you to archive the files in your project in a project Workzone folder.

GDPR-related agreements

1. Send the agreement from the service provider (eg. Norstat, Wilke, Epinion, etc.) to signatures@mgmt.au.dk, who will obtain the needed signature(s) from the Head of Department.
2. Remember that the fully signed agreement must be sent to TTO kontraktgruppen.fe@au.dk for archiving.
3. We also urge you to archive the files in your project in a project Workzone folder.

Commissioned research (Myndighedsbetjening)

1. Send the agreement to signatures@mgmt.au.dk who will obtain the needed signature(s) from the Head of Department.

If a company makes a requirement for a company-specific confidentiality agreement in connection to theses and projects, please make sure to follow this procedure.

1. When the agreement has been approved by the TTO, the supervisor must send it to the departmental programme coordinator (or, if AU surrender rights, the department head – signatures@mgmt.au.dk) for signing.
2. The Head of Department will only sign agreements which have been signed by the supervisor, the student and the company. Please make sure to obtain these signatures BEFORE sending it to signatures@mgmt.au.dk.
3. When the agreement is fully signed, the relevant Director of Studies/Department Head sends an electronic copy of the fully signed agreement to the student via their AU email AND add tto@au.dk (Technology Transfer Office, ‘TTO’) cc on the email to the student for filing and storing (with reference to any file number).

After signature

• Pernille Mønster Leth will return the documents to you via email after signature.
• You are responsible for sending the final signed agreement to TTO for filing.
• You are responsible for ensuring that all relevant documents and correspondence are filed in Workzone on your project case. This could be emails, documents and subsequent notes from conversations or other correspondence (if any) in relation to the case in question. It is possible to file directly from your mailbox.

Workzone

• Read more about how to create a Workzone case on the Staff Portal or on our Sharepoint site: https://aarhusuniversitet.sharepoint.com/sites/BSSMGMT/SitePages/External-Research-Funding.aspx.

Contact Merete Elmann if you have any questions regarding the use of Workzone.