IT purchases

To make sure that we provide the best possibilities working with GenAI it has been decided that going forward the department will fund a subscription to either ChatGPT Plus or Claude Pro. These have been selected based on a recommendation by Carsten Bergenholtz as head of the MGMT GenAI Council. Both are state-of-the-art options: ChatGPT is the most visible mainstream option, while Claude is often preferred by some users for tasks such as writing and coding.

If you are mainly interested in Google Gemini, there is limited free access via this link: Google AI Studio.

Please note:

• If you have previously paid for a subscription yourself, the department will cover it going forward, but not what has already been paid.
• Currently, ChatGPT Plus is billed monthly, Claude Pro is billed monthly or annually.
• You must fill out an expense form and send it to expensetravel@mgmt.au.dk for a signature (the purchase does not have to be approved by anyone else).
• It’s your responsibility to make sure that the billing is handled in RejsUd.
• If Research assistants need a subscription, it must be covered by the relevant research project.

If you are unsure which one to choose, or if you have any questions, feel free to reach out to Carsten Bergenholtz or one of the other members of the GenAI MGMT Council: Franziska, Christiane, or Arthur.

All IT related purchases MUST be made through the IT Webshop. This means that you are not allowed to purchase IT equipment without involving AU IT. This applies to both ordinary and external funds. If you need equipment that cannot be found in the IT Webshop, select the product: Unspecified and just note your wish in the comments field - when you reach the checkout page. We refer to Procurement Policy for Aarhus University. 

It is your personal responsibility to seek approval before placing an IT-order by sending an email to orderit@mgmt.au.dk with the following information:

• Item you wish to purchase
• Price
• Where should the money come from? (department, section, PhD budget, external funding)
• Reason for purchase?

The following items need prior approval – project (sag) and activity (sagsopgave) will be informed when purchase is approved:

• Computer
• Monitor
• Telephone
• iPad
• Webcam 

The following items can be bought without prior approval using project (sag) 10569 and activity (sagsopgave) 82501:

• SPSS license
• STATA license
• NVIVO license
• Headset for Skype
• Mouse
• Keyboard 

Please contact Marianne Frimer if you have questions or are in doubt.