MGMT PhD presentation guidelines

All PhD students at MGMT have to present their PhD project yearly (approximately after 1 year, 2 years and 3 years).

1st and 2nd year presentations
At the presentation, the PhD student is expected to present his/her project, to demonstrate progress and quality of the research project, and ability to present research. The PhD student will present in front of his/her supervisors (preferably both but at least one of them has to be present) and two appointed opponents. The department faculty incl. of fellow PhD students will also be invited.

The duration of the presentation as such is max. 15 min. (make sure NOT to exceed this time limit). When justified, two relevant field committee members will act as opponents (max. 10 minutes each), in other cases, i.e. if a project is outside the expertise of the field committee members, (an)other MGMT faculty member(s) may be called in to act as opponent. The remaining time (10 minutes) is left for questions and comments from the rest of the MGMT faculty attending the presentation.

The supervisors are not to interfere in the presentation or the dialogue afterwards, unless critical supplementary information is needed.

Especially for the 1st year presentation
For the presentation after approx. one year of enrolment, the PhD student is asked to hand in a short report (no more than 6-8 pages) at least 10 working days prior to the presentation. During the 1styear presentation the PhD student is supposed to give a status of the thesis work, choice of theory and research design, collected (or planned) data and (if possible) preliminary results.

The report should also be an update of the PhD project description and thus a finalization of the PhD plan (also part of the evaluation report which has to be made after the second semester) addressing a thorough update of the key elements outlined in the BSS internal guidelines ‘Rules and regulations for the PhD programme’ section 8.2. The PhD student must send the final report to the MGMT PhD field committee and his/her supervisors, and opponents if other than members of the MGMT PhD field committee (cc the MGMT PhD administration) at least 10 working days prior to the presentation. Slides must be distributed two days ahead of the presentation. In the event that you should have a published/ready-to-publish paper, you are welcome to forward that as well.

Especially for the 2nd year presentation
At least one (draft) article or, in case of the student writing a monograph, chapter has to be submitted to the MGMT PhD field committee (cc the MGMT PhD administration), supervisors, and opponents at least 10 working days prior to the presentation. It makes more sense to provide feedback on a paper ready to be submitted (or a finished chapter), but the submitted work may also be work-in-progress. The presentation should be based on the submitted article/chapter but the presentation should also seek to establish the connection between the submitted paper and the PhD project as a whole. Slides must be distributed two days ahead of the presentation.

Also to be handed in prior to the presentation is a one page account of the more administrative progress of the PhD project (courses, stay abroad, etc.).

The MGMT PhD field committee will after each presentation discuss and conclude regarding the progress of the PhD student, the ability to publish research and to present research. One major task of the committee is to assess if it is possible for a PhD student to finish on time. However, the main responsibility for judging if the thesis can be expected to be delivered on time lies with the supervisor(s).

In the possible event that the committee has some concerns after the annual presentation, the committee will meet with the supervisors. The latter will have the opportunity to provide supplementary information before the final evaluation report is made.

In order to ensure that important recommendations and/or suggestions for improvement are implemented, the MGMT PhD field committee may decide to ask the PhD student to make a supplementary presentation during the next presentation round (approximately after 6 months).

After the presentation and assessment have been concluded, the head of the programme does the final editing before handing in the PhD field committee’s report on the PhD student’s progress to the head of the Graduate School of Business and Social Sciences. The PhD student and his/her supervisors will of course be informed of what is written about the PhD student’s progress.

3rd year presentation
The head of section to which the PhD student belongs is responsible that a third and last presentation during the 3rd year of the PhD student (a so-called pre-defence-like activity) is arranged and carried out. The head of section decides on the details of the presentation. The entire MGMT faculty should be invited.

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